A board portal is a specialized governance software which securely and safely provides digital board packs for directors and the secretariat of their organisation. They are automated and speed up making it easier to collaborate as well as enhanced discussions and better decision-making. They also aid in aligning all stakeholders around the strategic direction.
They also save money by reducing the cost of printing or couriering documents, as well as emailing. The capability to access the board’s documents and communicate using an encrypted and secure in-app messenger ensures that board members are in touch at all times even when they’re not in the office. They can prepare for meetings and sign documents online or on-app. They can also use the video conferencing feature to participate in online meetings if they are unable to attend in person.
What should you look for when looking at the board portal
Request potential vendors to provide demonstrations, and complete troubleshooting tips on their website. They should also be able to give you a comprehensive quote that includes all up-front and ongoing expenses. Pricing models can differ and may be dependent on a flat rate, per feature or by the number of users. Hence, it’s important to compare them.
Security is the most important aspect of a good board portal. It must encrypt data while in transit and at rest, and provide granular control on authentication and access rights. Additionally, it should have plans for disaster https://fitboardroom.com/best-practices-for-post-covid-19-board-meetings/ recovery with an uptime assurance and regularly undergo external audits to ensure security, availability and privacy.