http://myboardroom.blog/5-things-to-look-for-in-your-board-portal-before-you-buy
Meeting Room Management is an approach that involves the coordination of collaboration spaces like conference rooms and other types workspaces to facilitate meetings events and presentations. Meeting rooms that are efficiently managed can reduce expenses and boost productivity by making the most use of existing resources.
Space planning that is efficient can reduce energy costs since heating, lighting and cooling are only utilized when the spaces are occupied. This reduces the amount of overhead investment that is not used and also contributes to sustainability.
An easy-to-read display of meeting space availability is essential to ensure that everyone is able to locate and book a room at any time. A central system that has real-time availability and a transparent calendar, along with a search function that is simple to use, can help simplify the process. It also helps to avoid double bookings that can cause confusion and delay.
If a room is booked, a simple change can cancel the reservation and free up the space. This helps to avoid last-minute cancellations and no-shows that can impact the utilization of rooms.
Be sure to have all the equipment you need in the room before each event. This will ensure that attendees are able to begin their work on time, and prevent delays. Recognizing issues with technology such as intermittent internet connectivity and ongoing hardware issues will also help to prevent interruptions.