In-person meetings permit more natural conversations and non-verbal cues, which are not feasible in a virtual space. With a little effort and planning nonprofits can maintain a productive meeting dynamic when switching to a digital format.
Virtual board meetings can be just as productive as in-person sessions by using the best practices. To ensure that your preparing the virtual board meeting meetings are productive and fun, consider the following tips:
Comprehensive Preparation
Virtual meetings require more thorough planning process than in-person meetings. A detailed agenda, with clearly defined discussion topics and time limits for each topic should be shared ahead of the meeting so directors can look up any information they require and make suggestions or questions before the meeting starts.
Start sharing meeting materials early
It’s easy to lose focus during a virtual meeting, especially when you’re able to check your email or social media. Send out all meeting materials including documents, materials, and other information at least a week prior to the meeting. This will prevent participants from getting bored during meetings and allow them more time to take part in discussions and take decisions.
Utilize a virtual board management software platform, like OnBoard to give your board members access to all necessary resources and materials prior to the date of the meeting. By doing so, you can avoid the frequent distractions of connectivity issues and technical issues which can cause delays or derail meetings. To avoid these issues make sure you ask your board management software provider to test all the equipment and links for every participant before the meeting.